MINUTES OF THE BOARD OF DIRECTORS’ MEETING

OF

THE RIVERTREE OWNERS’ ASSOCIATION

FEBRUARY 11, 2006

The meeting was called to order by Steve Sijansky at 10 AM.

Board Members Present:  Steve Sijansky, President; Pat Brown, Treasurer; Mark Pendleton, Larry Goldman.

Visitors Present:  Constance Wall, Henry and Ann Sijansky, Ann Goldman

1. Steve read the minutes of the previous meeting.  It was moved by Steve, seconded by Pat, that the minutes be approved as read.  Motion passed.
2. Treasurer’s Report:  Pat Brown presented the Summary of finances for 2005 and for the month of January 2006.  Checking balance is presently  $8,150.73 and the Savings balance is $9,609.51 for a total available funds of $17,760.24.  Discussion was held on the progress on getting the gate repaired and how to proceed on getting the money from the man who damaged the gate.  Pat has had to send out some notices on dues to members but has had good response from the membership.  Mark moved and Steve seconded that the treasurer’s report be approved.  Motion passed.
3. Third Amendment:  Steve reported that there has been no further progress on the question of the Third Amendment concerning rental property at River Tree that has been presented for approval to the membership.  Further research discovered that there is already a Third Amendment on file at the Courthouse.  This means that the proposed Third Amendment should say Fourth Amendment.  Steve has not had time to inquire of the Attorney about whether there is any problem with having the wrong number on the proposed Amendment.  In discussion it was suggested that the Attorney be asked if there is a need prior to filing amendments at the courthouse for there to be a number on proposed amendments.  It was noted that the lawyer had all of the documents including all of the Amendments when the error was made on the number of the Amendment.
4. A discussion of existing amendments occurred.  During this discussion Larry Goldman presented to each Board member a copy on CD of the Indexed File that he and his wife, Ann, have made of all the Declarations, By-Laws, Memorandums, Amendments, etc.  These will be posted on the Web Site so that all members may access them.  It was noted in the discussion that there has been confusion in the past about which amendments have passed and which ones have only been proposed but failed to pass.
5. Lombardy Park discussion:  Nothing has been done yet.  A general discussion was held of things that might be done at Lombardy Park.  The force of flood waters seems to undo anything that is tried.
   1. It was noted in discussion that putting more tables in should be a goal and that they can be anchored as was done with the previous slabs and tables.  The consensus was that this should be done. 
   2. Another item that needs addressing is blocking access upriver.  People are driving up river and picnicking.  No vehicles of any type are supposed to be along the river – it is only a walking path.
   3. Another idea presented was the need to park above the picnicking area of Lombardy Park and ways that this might be accomplished with signs and/or other items.
6. Gate at Riverplace entrance.  Mark reported on one option of having the Electric Co-op build the gate at their expense. It would be a metal  gate.  Another idea that has been  proposed was to have Rick Thomas build a gate that will be made from cedar posts.  Rick proposed to make the gate, including labor and materials, for $1400.  Larry moved and Pat seconded that Rick Thomas be authorized to build the gate at Riverplace entrance out of cedar as proposed previously.  Motion passed.
7. Asphalt repairs:  A discussion was held of needed asphalt repairs and potholes.  Steve will talk to Chisum and try to find out who does this type of repair.  Names mentioned as  previously doing such work are seemingly no longer in business.  Mr. Chisum will also do  the work on leveling the pit where trailers are parked.

8. Front entrance gate repair:  Discussion was held on how to proceed and the problems that have come up about the gate repair.  The person who broke the gate found someone who said he would weld a piece on the end for $200 so the person responsible for the damage is not willing to pay more than $200.  Such a fix does not really repair the gate properly.  The gate repair will cost more than $600. To pursue the issue in court would probably cost more than the gate repair.  The following decision was reached by consensus:  We will proceed with a proper repair and strengthening of the entrance gate and seek to get half of the $600 cost (i.e. $300) from the person who broke the gate.
9. Damage to roads from grass:  The growth of grass in cracks and along the edges of the roads is going to destroy the asphalt.   After discussion of this problem and options the following decision was reached by consensus:  Steve will investigate types of sprayers for spraying herbicide to control this problem.  He will then e-mail all of the Board members for their response on how to proceed further.
10. Release form for operating ATVs and similar vehicles:  This is still in discussion with the attorney.  As soon as a draft release is available Steve will send a copy via e-mail to each Board member for their ideas and/or approval.
11. Various needs at RiverTree: 
    1. Items at the Pavilion need repairs:  broken doors, broken locks, etc.  Pat will check on getting someone to do these repairs.
    2. Newsletter – Since Jackie Thomas is no longer doing the newsletter, we need to get a person or persons who will take on the job.  Ideas suggested included having one coordinator who compiles information sent by a selected group who do the articles.  Another idea was to post this need on the Web Site.

    3. Signs – Several signs are needed at various places in RiverTree.  We have received a bid of $1200 for signs that won’t fade and are reflective.   This was based on a list prepared by the Thomases.   The consensus was that we should all look at our sign needs, make a specific list to compare with the previous list, and then see what quotes we can get.

12.  Barbeque discussion:  The average cost per plate is under $3.  Some people  complain about this cost.  We will continue the barbeque but help would be appreciated.

13.   Front gate area improvements:  The Board approved a proposal from the Thomases and  Huckabys for them to spend $300 for replanting and cleaning up the gate area.

14.   Removal of bushes along the road that obscure the view:  The Board decided to remove bushes that are in the right-of-way area and obscure the view along the road.  Especially mentioned were those that obscure the view going up the hill out of RiverTree.

15.   Meeting dates:  The general membership meeting will be held on the 27^th of May.  The barbeque will be the evening of the 28^th of May.